Setting up a new printer network can be hard work, but it’s a step that needs to be taken if you want your office to run in an cost efficient manner. Having such a powerful and unique solution in place is great, however, it’s important to know how to manage it effectively.
Here are some of the tips to consider while managing a printer network.
1) Maintain Harmony Between Input and Output Speeds
Imagine having a set speed for the data and then another speed for your printer. This is a recipe for disaster and can happen with printer networks. To stop this happening, it is smarter to look at these metrics in advance.
Always keep the input and output speeds as similar as possible.
Does this mean they are always going to be identical? No, it is possible there will be variances in numbers but there should never be a large gap. Once a huge gap starts to develop, there is a “bottleneck” effect that tends to get worse and slow things down.
2) Automated Solutions for Queuing Are Essential
It is important to look into automated solutions to avoid queuing. One of the worst things a large setup deals with is queuing. If a large print job has been sent in, this can lead to long delays for smaller jobs that come in later.
To avoid these issues, it is best to have the smaller jobs redirected using an automated solution. This is why modern networks avoid these situations by automatically redirecting printing tasks to other printers as soon as they come in. This keeps things moving along with any time being wasted.
3) Data Accumulation Is Important
Input, output, and general costs are important. Too many people end up with printing networks that are inefficient, expensive, and downright unhelpful. One of the main things to focus on while managing a network is to look at data accumulation. This means you need to keep tabs on how many times the printer is used and when it is used, how it is used, and what are the costs associated with those actions. Until you do this, the network is never going to be optimised to save money!
4) Emphasise Security
Yes, security is always going to be important and that doesn’t change with a printer network. In a situation where numerous print jobs are going to be coming in, it is important to look into the security features as as a matter of urgency.
No one likes a situation where the network is compromised along with the data that’s inside. However, this can happen with big that are printing a lot of different documents on various topics. Monitor the network and make sure it is kept as safe as possible with the use of modern network security systems. This is a major requirement and should be at the top of your list.
Keep these tips in mind while managing a printer network and it’ll become an easier task. The network is simply going to break down if these details aren’t kept in mind at all times. Whether it is a small setup or a large one, in the end everything comes back to these facts.
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